Formatting for Optical Character Recognition (OCR) soon required for WCA forms.
The Michigan Workers Compensation Agency (WCA) has announced plans to implement OCR with its forms. This will allow data to be captured and manipulated in a more efficient manner.
Starting July 1, 2013, the WCA will require all forms 100, 104A, 107, 701, 400 and 401 to match exactly those forms found on the WCA website. This includes language, block space and positioning, font and dimension. In addition, Arial 10 point font must be used and each field is limited to one line of data.
Forms that do not comply with these requirements will be rejected and returned unprocessed. Faxed copies of filings will no longer be accepted.
What is OCR?
Microsoft.com provides a good explanation:
“Optical character recognition (OCR) translates images of text, such as scanned documents, into actual text characters. Also known as text recognition, OCR makes it possible to edit and reuse the text that is normally locked inside scanned images. OCR works using a form of artificial intelligence known as pattern recognition to identify individual text characters on a page, including punctuation marks, spaces, and ends of lines.”
How to get ready for this change
Many law firms, insurance companies, and self-insured employers have adopted, modified, and reproduced Agency forms. We suggest you examine your currents procedures and make sure that all filings are in compliance with this new rule.
To speak with one of our workers compensation lawyers in Michigan, call (855) 221-2667 for a free telephone consultation. We never charge a fee unless you are successful with your case.
Update: The deadline for compliance has been changed for forms 400 and 401 only to September 1, 2013.
– Alex Berman is the founder of Michigan Workers Comp Lawyers. Hes been representing injured and disabled workers exclusively for more than 35 years. Alex has helped countless people obtain workers compensation benefits and never charges a fee to evaluate a case.
– Photo courtesy of Creative Commons, by UBC Learning Commons.